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Full time

¥ 7,000,000 Yearly ~ ¥ 11,000,000 Yearly

Japanese: Fluent
English: Business

A rapidly growing food delivery technology company is seeking a Senior Executive Assistant to provide high-level support to senior executives in Japan. The company operates a popular food delivery app that has expanded across major regions in Japan, including Tokyo, Kanagawa, Saitama, Chiba, Osaka, Kyoto, Hyogo, Aichi, Shizuoka, Hiroshima, Fukuoka, Sendai, and Hokkaido. Backed by a major global technology group listed on the NYSE, the business combines strong technology, logistics expertise, and a customer-first service model. This role is ideal for an experienced Executive Assistant who can operate in a fast-paced, international environment and support senior leadership through both day-to-day administration and broader team initiatives.

Responsibilities

• Manage complex calendars for Senior Director-level executives
• Coordinate meetings across international locations and time zones
• Work closely with Executive Assistants in other countries to organize multi-location meetings
• Support staff meetings, all-hands meetings, leadership meetings, and team social events
• Assist with meeting logistics, internal and external coordination, presentations, and shared team resources
• Arrange business travel, including flights, hotels, local transportation, itineraries, and visa/passport support where needed
• Handle expense reporting for business travel
• Support key team initiatives as a project coordinator
• Assist with special projects as required
• Plan and coordinate internal and external events

Requirements

• 5+ years of Executive Assistant experience
• Experience supporting C-level or senior executives
• Fluent Japanese and English communication skills
• Strong written and verbal communication ability
• Highly organized, detail-oriented, and able to manage multiple priorities
• Ability to work cross-functionally with both internal and external stakeholders
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint
• Experience using Google Workspace
• Flexible, adaptable, and willing to go the extra mile in a fast-moving environment

Nice to Have

• Experience working in a global company
• Experience in a large technology company or startup environment
• Strong Excel skills
• Ability to quickly learn and use new tools and systems
• Experience supporting executives across multiple regions or time zones

Ideal Candidate Profile

The ideal candidate is a polished, proactive, and highly reliable Executive Assistant who can anticipate executive needs, manage complex schedules, and keep operations running smoothly behind the scenes. This role would suit someone who enjoys working close to senior leadership, is comfortable coordinating across cultures and time zones, and can bring structure and professionalism to a fast-growing, dynamic organization.

Offer

• Opportunity to support senior executives in a fast-growing technology business
• International and cross-functional working environment
• Exposure to a high-growth consumer service business in Japan
• Opportunity to contribute to executive operations, internal events, and strategic team initiatives

Why This Role?

This is a strong opportunity for an experienced Executive Assistant who wants to join a high-growth technology company backed by a major global organization. The business is scaling quickly in Japan, and this position offers the chance to work closely with senior leaders, coordinate across international teams, and play an important role in supporting executive effectiveness and business growth.